Special Event Coordinator - Suncoast Hospice Foundation

POSITION QUALIFICATIONS/REQUIREMENTS:

Education and/or Experience:  Bachelor’s degree (B.A.) from four-year college or university; or one to two years related experience and/or training; or equivalent combination of education and experience.

Special events experience required, preferably 2 or more years with management level experience.

Experience in supervision of volunteers preferred.

Administrative/organizational and computer skills.

Experience in a team atmosphere.

Must have reliable transportation which will enable them to perform tasks and responsibilities in a timely and appropriate fashion.  Must be able to provide proof of automobile insurance, a copy of which will be placed in their employee file.

ORGANIZATIONAL SUPPORT: 

Demonstrate professional accountability

Advocate for positive change

Display customer service excellence

Utilize all communication technologies and practices effectively

Participate in improving performance and quality

Manage resources effectively

JOB DUTIES/RESPONSIBILITIES:

Work with the Philanthropic Events Manager on the special events as a fundraising initiative, with emphasis on identifying, developing and implementing the special events to meet company objectives.

Establish an annual plan for special events with approval of Philanthropic Events Manager.

Support special events efforts to affiliated organizations. (e.g. - ASO’s; Institute; etc.)

Work with external community groups on large community events that benefit Suncoast Hospice Foundation. (Lights of Lake Park and Tampa Bay Hospice Cup). Attend in person meetings and trainings – travelling where appropriate. 

Develop and implement procedures and systems for ongoing maintenance, monitoring and evaluation of special events, reporting results and trends to the Philanthropic Events Manager

Recruit, train and place special events volunteers; identify and cultivate volunteers with particular capabilities such as leadership, etc.

Work with each event committee to assure success of event and compliance with special events policy.

Act as volunteer liaison and coordinator during special events; assessing volunteer needs, screening, assigning and supervising volunteer positions.

Coordinate the tracking, training, cultivation of and communication with all special events volunteers.

Compile and report special events volunteer hours in database in a timely manner each month.

Maintain communications with volunteers by coordinating regular meetings as required and utilizing agency publications and websites as well as emails as appropriate.

Participate as an active team member within the Foundation as well as work with other departments as needed (i.e. - work with Public Relations to coordinate all marketing materials in a timely manner and with volunteer services for volunteer needs).

Participate in public relations as necessary.

Perform other duties as assigned.